（一）避免用詞錯(cuò)誤：
例如：As to the steamers sailing from Hong Kong to San Francisco， we have bimonthly direct services。
此處bimonthly有歧義：可以是twice a month 或者once two month.故讀信者就迷惑了，可以改寫為：
1.We have two direct sailings every month from Hong Kong to San Francisco。
2.We have semimonthly direct sailing from Hong Kong to San Francisco。
3.We have a direct sailing from Hong Kong to San Francisco。
（二）注意詞語所放的位置：
例如：
1. We shall be able to supply 10 cases of the item only。
2. We shall be able to supply 10 cases only of the item。
前者則有兩種商品以上的含義。
（三）注意句子的結(jié)構(gòu)：
例如：
1.We sent you 5 samples yesterday of the goods which you requested in your letter of May 20 by air。
2.We sent you， by air， 5 samples of the goods which you requested in your letter of May 20。
Conciseness 簡(jiǎn)潔
（一）避免廢話連篇：
例如：
1.We wish to acknowledge receipt of your letter...可改為：We appreciate your letter..。
2.Enclosed herewith please find two copies of...可改為： We enclose two copies of...
（二）避免不必要的重復(fù)：
（三）短句、單詞的運(yùn)用：
Enclosed herewith-----enclosed
at this time-----now
due to the fact that-----because
a draft in the amount of $1000-----a draft for $1000。
例如：As to the steamers sailing from Hong Kong to San Francisco， we have bimonthly direct services。
此處bimonthly有歧義：可以是twice a month 或者once two month.故讀信者就迷惑了，可以改寫為：
1.We have two direct sailings every month from Hong Kong to San Francisco。
2.We have semimonthly direct sailing from Hong Kong to San Francisco。
3.We have a direct sailing from Hong Kong to San Francisco。
（二）注意詞語所放的位置：
例如：
1. We shall be able to supply 10 cases of the item only。
2. We shall be able to supply 10 cases only of the item。
前者則有兩種商品以上的含義。
（三）注意句子的結(jié)構(gòu)：
例如：
1.We sent you 5 samples yesterday of the goods which you requested in your letter of May 20 by air。
2.We sent you， by air， 5 samples of the goods which you requested in your letter of May 20。
Conciseness 簡(jiǎn)潔
（一）避免廢話連篇：
例如：
1.We wish to acknowledge receipt of your letter...可改為：We appreciate your letter..。
2.Enclosed herewith please find two copies of...可改為： We enclose two copies of...
（二）避免不必要的重復(fù)：
（三）短句、單詞的運(yùn)用：
Enclosed herewith-----enclosed
at this time-----now
due to the fact that-----because
a draft in the amount of $1000-----a draft for $1000。