ADA - An acronym for the Americans with Disabilities Act of 1990.
ADMINISTERING AGENCY - An agency designated by the Office of Financial Management to provide general oversight of financial accounting activity. An administering agency is also responsible for the cash management of the funds it administers.
ADVANTAGEOUS - Direct non-financial, work-related benefits accruing to the state.
AFFILIATED ORGANIZATION - An affiliated organization is a nonprofit corporation whose purpose is to raise funds or conduct other activities primarily in support of a governmental entity.
AFRS - Refer to AGENCY FINANCIAL REPORTING SYSTEM.
AGENCY - Every state agency, office, board, commission, department, state institution, or state institution of higher education, which includes all state universities, regional universities, The Evergreen State College, and community and technical colleges.
AGENCY CODE - The four character numeric code assigned by the Office of Financial Management to designate the distinct operational units of state government. Agency codes are used for the identification of state agencies. Agencies are to use only the code assigned to their agency unless specified elsewhere in this manual. Refer to AGENCY.
AGENCY FINANCIAL REPORTING SYSTEM （AFRS） - The statewide accounting system maintained by the Office of Financial Management. AFRS is the state of Washington's official accounting system.
AGENCY FUNDS - Agency funds are used to account for the assets held by the state as an agent for individuals, private organizations, and other governments. Agency funds are purely custodial in nature. Refer to FIDUCIARY FUNDS.
ALIEN BANK - A bank organized under the laws of a foreign country and having its principal place of business in that country, the majority of the beneficial ownership and control of which is vested in citizens or countries other than the United States of America （RCW 30.42.020）.
ALLOCATE - To divide a lump-sum appropriation into parts that are designated for expenditure by specific governmental units and/or for specific purposes, activities, or objects. Refer to ALLOCATION.
ALLOCATION - A part of a lump-sum appropriation that is designated for expenditure by specific governmental units and/or for specific purposes, activities, or objects. Refer to EXPENDITURE AUTHORITY.
ALLOTMENT - An agency's plan of estimated expenditures, revenues, cash disbursements, and cash receipts for each month of the biennium.
ALLOWABLE MOVING COSTS - Except as noted in Subsection 60.20.20 and within certain limitations, allowable moving costs include the costs associated with moving household goods, personal effects, and property used in a dwelling, and normal equipment and supplies used to maintain a dwelling from a residence to a new station within the state. Refer to HOUSEHOLD GOODS and Chapter 60.
ALLOWANCE FOR DEPRECIATION - Refer to ACCUMULATED DEPRECIATION.
ALLOWANCE FOR UNCOLLECTIBLES - A contra-asset valuation account used to indicate the portion of accounts receivable that is estimated to be uncollectible.
AMORTIZATION - The gradual reduction or liquidation of an amount over a period of time according to a specified schedule （such as, the retirement of a debt by serial payments to the creditor or in a sinking fund） either by a direct credit, or debit; or through the use of a valuation account.
AMORTIZED COST - The par value of the investment increased or decreased by any unamortized premium or discount.
AMOUNT AVAILABLE IN DEBT SERVICE FUNDS - An "other debit" general ledger code used in the General Long-Term Obligations Subsidiary Account that designates the amount of assets available in debt service funds for the retirement of outstanding general obligation debt.
AMOUNT TO BE PROVIDED FOR RETIREMENT OF LONG-TERM OBLIGATIONS - An ※other debit§ general ledger code used in the General Long-Term Obligations Subsidiary Account that represents the amount to be provided from taxes or other general revenues to retire outstanding general long-term obligations debt.
ANCILLARY COSTS - Costs that are directly attributable to asset acquisition, such as freight and transportation costs, site preparation costs, and professional fees, that are necessary to place a capital asset into its intended state of operation. Ancillary costs are capitalized as part of the cost of a capital asset. For an investment, ancillary costs include legal fees and commissions and are included as part of the cost of the investment.
ANNUITY - A series of equal money payments made or received at equal intervals over a designated period of time.
APPRAISAL - （1） The act of appraising. （2） The estimated value resulting from such action. Refer to APPRAISE.
APPRAISE - To make an estimate of value of an asset, for example an investment or capital asset, particularly of the value of property.
APPROPRIATION - A legislative authorization for an agency to make expenditures for specific purposes from designated resources available or estimated to be available during a specified time period.
APPROPRIATION CODE - Refer to EXPENDITURE AUTHORITY CODE.
APPROVING MANAGER - An individual within an agency who is responsible for designating purchase card custodians and establishing purchase card limits within the organization.
ART COLLECTION - An individual work of art or group of items of original artwork such as paintings, sculptures, craftwork or other materials commonly identified as a work of art. Art collections that are considered inexhaustible and meet certain criteria are not required to be capitalized. Agencies meeting the criteria for not capitalizing a collection have the option of capitalizing art collections as non-depreciable capital assets. Art collections that are exhaustible （such as those whose useful lives are diminished by display or educational/research applications） are to be capitalized and depreciated.
ASSETS - A probable future economic benefit obtained or controlled by a particular entity as a result of past transactions or events. These economic resources can be tangible or intangible.
AUDIT - A systematic collection of the sufficient, competent evidential matter needed to attest to the fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. The auditor obtains this evidential matter through inspection, observation, inquiries, and confirmations with third parties. Refer to COMPLIANCE AUDIT, CORRECTIVE ACTION PLAN, FINANCIAL AUDIT, PERFORMANCE AUDIT, AND SINGLE AUDIT.
AUTHORIZED TRAVEL PERIOD - That period of time when the traveler is in authorized travel status away from the official station and official residence. Refer to OFFICIAL STATION, OFFICIAL RESIDENCE, and TRAVELER.
AUTOMATED CLEARING HOUSE （ACH） - A nationwide payment and collection system that provides for electronic distribution and settlement of funds. Although the term Electronic Fund Transfer （EFT） is technically more inclusive than the term ACH, the term EFT is often used synonymously with ACH……
AUTOMATED TELLER MACHINE （ATM） - Computer controlled terminals located at a bank branch or other location, which enable a customer to perform basic banking activities （such as, withdrawals, deposits, or transferring funds） as they would through a bank teller.
BALANCE SHEET - A financial statement that discloses the assets, liabilities, and equities of an entity at a specified date in conformity with generally accepted accounting principles （GAAP）.
ADMINISTERING AGENCY - An agency designated by the Office of Financial Management to provide general oversight of financial accounting activity. An administering agency is also responsible for the cash management of the funds it administers.
ADVANTAGEOUS - Direct non-financial, work-related benefits accruing to the state.
AFFILIATED ORGANIZATION - An affiliated organization is a nonprofit corporation whose purpose is to raise funds or conduct other activities primarily in support of a governmental entity.
AFRS - Refer to AGENCY FINANCIAL REPORTING SYSTEM.
AGENCY - Every state agency, office, board, commission, department, state institution, or state institution of higher education, which includes all state universities, regional universities, The Evergreen State College, and community and technical colleges.
AGENCY CODE - The four character numeric code assigned by the Office of Financial Management to designate the distinct operational units of state government. Agency codes are used for the identification of state agencies. Agencies are to use only the code assigned to their agency unless specified elsewhere in this manual. Refer to AGENCY.
AGENCY FINANCIAL REPORTING SYSTEM （AFRS） - The statewide accounting system maintained by the Office of Financial Management. AFRS is the state of Washington's official accounting system.
AGENCY FUNDS - Agency funds are used to account for the assets held by the state as an agent for individuals, private organizations, and other governments. Agency funds are purely custodial in nature. Refer to FIDUCIARY FUNDS.
ALIEN BANK - A bank organized under the laws of a foreign country and having its principal place of business in that country, the majority of the beneficial ownership and control of which is vested in citizens or countries other than the United States of America （RCW 30.42.020）.
ALLOCATE - To divide a lump-sum appropriation into parts that are designated for expenditure by specific governmental units and/or for specific purposes, activities, or objects. Refer to ALLOCATION.
ALLOCATION - A part of a lump-sum appropriation that is designated for expenditure by specific governmental units and/or for specific purposes, activities, or objects. Refer to EXPENDITURE AUTHORITY.
ALLOTMENT - An agency's plan of estimated expenditures, revenues, cash disbursements, and cash receipts for each month of the biennium.
ALLOWABLE MOVING COSTS - Except as noted in Subsection 60.20.20 and within certain limitations, allowable moving costs include the costs associated with moving household goods, personal effects, and property used in a dwelling, and normal equipment and supplies used to maintain a dwelling from a residence to a new station within the state. Refer to HOUSEHOLD GOODS and Chapter 60.
ALLOWANCE FOR DEPRECIATION - Refer to ACCUMULATED DEPRECIATION.
ALLOWANCE FOR UNCOLLECTIBLES - A contra-asset valuation account used to indicate the portion of accounts receivable that is estimated to be uncollectible.
AMORTIZATION - The gradual reduction or liquidation of an amount over a period of time according to a specified schedule （such as, the retirement of a debt by serial payments to the creditor or in a sinking fund） either by a direct credit, or debit; or through the use of a valuation account.
AMORTIZED COST - The par value of the investment increased or decreased by any unamortized premium or discount.
AMOUNT AVAILABLE IN DEBT SERVICE FUNDS - An "other debit" general ledger code used in the General Long-Term Obligations Subsidiary Account that designates the amount of assets available in debt service funds for the retirement of outstanding general obligation debt.
AMOUNT TO BE PROVIDED FOR RETIREMENT OF LONG-TERM OBLIGATIONS - An ※other debit§ general ledger code used in the General Long-Term Obligations Subsidiary Account that represents the amount to be provided from taxes or other general revenues to retire outstanding general long-term obligations debt.
ANCILLARY COSTS - Costs that are directly attributable to asset acquisition, such as freight and transportation costs, site preparation costs, and professional fees, that are necessary to place a capital asset into its intended state of operation. Ancillary costs are capitalized as part of the cost of a capital asset. For an investment, ancillary costs include legal fees and commissions and are included as part of the cost of the investment.
ANNUITY - A series of equal money payments made or received at equal intervals over a designated period of time.
APPRAISAL - （1） The act of appraising. （2） The estimated value resulting from such action. Refer to APPRAISE.
APPRAISE - To make an estimate of value of an asset, for example an investment or capital asset, particularly of the value of property.
APPROPRIATION - A legislative authorization for an agency to make expenditures for specific purposes from designated resources available or estimated to be available during a specified time period.
APPROPRIATION CODE - Refer to EXPENDITURE AUTHORITY CODE.
APPROVING MANAGER - An individual within an agency who is responsible for designating purchase card custodians and establishing purchase card limits within the organization.
ART COLLECTION - An individual work of art or group of items of original artwork such as paintings, sculptures, craftwork or other materials commonly identified as a work of art. Art collections that are considered inexhaustible and meet certain criteria are not required to be capitalized. Agencies meeting the criteria for not capitalizing a collection have the option of capitalizing art collections as non-depreciable capital assets. Art collections that are exhaustible （such as those whose useful lives are diminished by display or educational/research applications） are to be capitalized and depreciated.
ASSETS - A probable future economic benefit obtained or controlled by a particular entity as a result of past transactions or events. These economic resources can be tangible or intangible.
AUDIT - A systematic collection of the sufficient, competent evidential matter needed to attest to the fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. The auditor obtains this evidential matter through inspection, observation, inquiries, and confirmations with third parties. Refer to COMPLIANCE AUDIT, CORRECTIVE ACTION PLAN, FINANCIAL AUDIT, PERFORMANCE AUDIT, AND SINGLE AUDIT.
AUTHORIZED TRAVEL PERIOD - That period of time when the traveler is in authorized travel status away from the official station and official residence. Refer to OFFICIAL STATION, OFFICIAL RESIDENCE, and TRAVELER.
AUTOMATED CLEARING HOUSE （ACH） - A nationwide payment and collection system that provides for electronic distribution and settlement of funds. Although the term Electronic Fund Transfer （EFT） is technically more inclusive than the term ACH, the term EFT is often used synonymously with ACH……
AUTOMATED TELLER MACHINE （ATM） - Computer controlled terminals located at a bank branch or other location, which enable a customer to perform basic banking activities （such as, withdrawals, deposits, or transferring funds） as they would through a bank teller.
BALANCE SHEET - A financial statement that discloses the assets, liabilities, and equities of an entity at a specified date in conformity with generally accepted accounting principles （GAAP）.