五、如何提高商務(wù)英語報(bào)告的可讀性
許多人在寫完報(bào)告之后往往會遺忘或忽視報(bào)告寫作的最后一個(gè)過程：對報(bào)告進(jìn)行編輯排版，使之結(jié)構(gòu)清晰，內(nèi)容便于讀者閱讀。報(bào)告中所增加的一些信息或符號如同公路上路標(biāo)指引這司機(jī)開車一樣為讀者降低閱讀難度，加快閱讀速度，這一點(diǎn)對爭分奪秒的商業(yè)人士來說尤為重要。以下是一些提供報(bào)告可讀性的常見手段：
· 為報(bào)告提供小標(biāo)題；
· 使用小段落，盡量做到每個(gè)小話題都用一個(gè)段落來闡述；
· 段落與段落之間空一行；
· 提供段落的小標(biāo)題；
· 使用列舉符號羅列具體信息；
· 使用星號或下劃線強(qiáng)調(diào)重點(diǎn)內(nèi)容。
下面為一份非正式報(bào)告的兩種形式，毋庸置疑，右邊經(jīng)過編輯后的版本結(jié)構(gòu)清晰、層次分明，內(nèi)容清楚、一目了然，其格式不論是對寫正式報(bào)告還是非正式報(bào)告都值得借鑒。
Proposed Incentive Scheme
Mr. John Smith, Office Manager, has asked me to write this report on
a proposed incentive scheme offering rewards, possibly financial, to
members of staff for money-saving ideas or ways to improve work
practices.
A sample of workers was individually asked for their opinions. The
following is the findings: most thought the incentive scheme was a
good idea; most preferred financial rewards; some suggested time off
instead; A few thought this was a management area. In general most
workers were in favor of an incentive scheme offering financial
rewards. It is recommended that the scheme be introduced.
Richard Stewart
March 18, 20-- Report on A Proposed Incentive Scheme
Terms of Reference:
Mr. John Smith, Office Manager, has asked me to write this report on
a proposed incentive scheme offering rewards, possibly financial, to
members of staff for money-saving ideas or ways to improve work
practices.
Proceedings:
A sample of workers was individually asked for their opinions.
Findings:
u Most thought the incentive scheme was a good idea.
u Most preferred financial rewards.
u Some suggested time off instead.
u A few thought this was a management area.
Conclusions:
In general most workers were in favor of an incentive scheme
offering financial rewards.
Recommendations:
It is recommended that the scheme be introduced.
Richard Stewart
March 18, 20--
總之，在商務(wù)英語各類報(bào)告的寫作過程中若能抓住以上幾點(diǎn)來寫，不愁無從下筆。當(dāng)然，這還要學(xué)習(xí)者平時(shí)英語知識和商務(wù)知識的積累，才能達(dá)到更好的效果。
許多人在寫完報(bào)告之后往往會遺忘或忽視報(bào)告寫作的最后一個(gè)過程：對報(bào)告進(jìn)行編輯排版，使之結(jié)構(gòu)清晰，內(nèi)容便于讀者閱讀。報(bào)告中所增加的一些信息或符號如同公路上路標(biāo)指引這司機(jī)開車一樣為讀者降低閱讀難度，加快閱讀速度，這一點(diǎn)對爭分奪秒的商業(yè)人士來說尤為重要。以下是一些提供報(bào)告可讀性的常見手段：
· 為報(bào)告提供小標(biāo)題；
· 使用小段落，盡量做到每個(gè)小話題都用一個(gè)段落來闡述；
· 段落與段落之間空一行；
· 提供段落的小標(biāo)題；
· 使用列舉符號羅列具體信息；
· 使用星號或下劃線強(qiáng)調(diào)重點(diǎn)內(nèi)容。
下面為一份非正式報(bào)告的兩種形式，毋庸置疑，右邊經(jīng)過編輯后的版本結(jié)構(gòu)清晰、層次分明，內(nèi)容清楚、一目了然，其格式不論是對寫正式報(bào)告還是非正式報(bào)告都值得借鑒。
Proposed Incentive Scheme
Mr. John Smith, Office Manager, has asked me to write this report on
a proposed incentive scheme offering rewards, possibly financial, to
members of staff for money-saving ideas or ways to improve work
practices.
A sample of workers was individually asked for their opinions. The
following is the findings: most thought the incentive scheme was a
good idea; most preferred financial rewards; some suggested time off
instead; A few thought this was a management area. In general most
workers were in favor of an incentive scheme offering financial
rewards. It is recommended that the scheme be introduced.
Richard Stewart
March 18, 20-- Report on A Proposed Incentive Scheme
Terms of Reference:
Mr. John Smith, Office Manager, has asked me to write this report on
a proposed incentive scheme offering rewards, possibly financial, to
members of staff for money-saving ideas or ways to improve work
practices.
Proceedings:
A sample of workers was individually asked for their opinions.
Findings:
u Most thought the incentive scheme was a good idea.
u Most preferred financial rewards.
u Some suggested time off instead.
u A few thought this was a management area.
Conclusions:
In general most workers were in favor of an incentive scheme
offering financial rewards.
Recommendations:
It is recommended that the scheme be introduced.
Richard Stewart
March 18, 20--
總之，在商務(wù)英語各類報(bào)告的寫作過程中若能抓住以上幾點(diǎn)來寫，不愁無從下筆。當(dāng)然，這還要學(xué)習(xí)者平時(shí)英語知識和商務(wù)知識的積累，才能達(dá)到更好的效果。