英文電子郵件寫(xiě)作技巧(2)
四、 寫(xiě)信提示
1.人家的名字千萬(wàn)不要錯(cuò).老一輩的看到名字錯(cuò)就干脆攆去垃圾桶. 同樣, 頭銜都不要錯(cuò). 頭銜或?qū)W位,任擇其一吧.以下是一樣的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt
2.多過(guò)一個(gè)男人,用Messrs,就是Misters的意思,不過(guò)不要跟名字,跟姓就行啦.例如: Messrs. Smith, Wyatt, and Fury 。女人呢? 用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齊呢? 弄清楚稱呼就行.例如: Dr. and Mrs. Harold Wright ；Mr. Harold Wright and Dr. Margaret Wright ；Mr. and Mrs. Harvey Adams-Quinn 。
3.有人有自己頭銜就要跟緊,例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜啊~有時(shí)大頭不知道對(duì)方頭銜,干脆用Ms.算了. Ms. Sarah Gray
4.地址要低日期至少兩行.處名時(shí),職銜短可以一行過(guò),長(zhǎng)就下一行吧.例如:
Ken Green, President ／Ken Green ／Vice President of International Operations
但這個(gè)就顯得有點(diǎn)。。。:
Ken Green ／Vice President of Unicom China
正確應(yīng)為:
Ken Green ／Vice President, Unicom China
5.老外的名字有時(shí)有Jr. 或 Sr.,之前的逗點(diǎn)是隨你喜歡的,以下都是正確,不要笑人:
Michael J. Smith, Jr. ／Michael J. Smith Sr.
6.外國(guó)國(guó)名盡量用大寫(xiě).是為尊重,也方便郵差叔叔.
7.地址上的數(shù)字直接用阿拉伯?dāng)?shù)字吧,除了One,例子:
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street
五、結(jié)尾部分
書(shū)信的結(jié)尾致意要留意,弄清大家的關(guān)系才選擇用詞,例子:
1. Very Formal非常正規(guī)的(例如給政府大老爺?shù)?
Respectfully yours, Yours respectfully,
2. Formal正規(guī)的(例如客戶公司之間啦)
Very truly yours, Yours very truly, Yours truly,
3. Less Formal不太正規(guī)的(例如客戶)
Sincerely yours, Yours sincerely, Sincerely, Cordially yours, Yours cordially, Cordially,
4. Informal非正規(guī)的(例如豬朋狗友,同事之類)
Regards, Warm regards, With kindest regards, With my best regards, My best, Give my best to Mary, Fondly, Thanks, See you next week!
有時(shí)在we, I, and you之間選擇是很煩的事-- 如果是公司代表聯(lián)絡(luò)生意之類,可以用: We will reimburse you for these legal expenses. Sinopec will reimburse you for these legal expenses. 如果單純說(shuō)你自己,可以用: I found the brochure very informative. 有時(shí)可以一起用啦...: We are pleased to offer you the position of sales director, and I am looking forward to our Tuesday morning meeting.
那么I和you呢?好煩好煩.一般來(lái)說(shuō),收信人的利益比較重要,名義上都要這樣想.給人尊重的語(yǔ)氣就一般不會(huì)錯(cuò)了. 多用you有時(shí)會(huì)有隔閡的感覺(jué).
You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. (好像欠你一樣)
I’m pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope you’ll agree to serve. (這就友善多了)
Your book was well written and comprehensive. (不用你來(lái)判斷我呀~~)
I thoroughly enjoyed your book and found an answer to every one of my questions about performance appraisals. (客氣一點(diǎn),人家受落)
總之,語(yǔ)氣和賓詞的運(yùn)用得當(dāng)能決定你的禮貌程度.
六、開(kāi)頭致意
用人家的名字總好過(guò)人家的頭銜稱呼. 如果沒(méi)有名字,或者是好正規(guī)信的信件,可以考慮這些:
Dear Committee Membe:r: Dear Meeting Planner: Dear Colleagues: To All Sales Reps: To Whom It May Concern: Dear Sir or Madam: Dear Madam or Sir: Dear Purchasing Agent:
如果是公司呢? Gentlemen or Ladies: Ladies or Gentlemen:
什么怪事都有,如果那公司是全男班或全女班呢? Dear Sirs: Dear Ladies: Dear Mesdames: Gentlemen: Ladies:
有時(shí)見(jiàn)到人家用冒號(hào)就說(shuō)人家錯(cuò),其實(shí)也未必啊,看: Dear Mr. Jones: (非常正規(guī)) Dear Joan:
Dear Jim, Jim, (非正規(guī))
七、簽名
用筆親自簽名會(huì)比較受落,免到過(guò)都不要電腦貼圖或蓋章啦....不要把Mr., Ms., Mrs., Dr.之類一起簽,人家會(huì)笑你的... 簽名也看信件的語(yǔ)氣.給朋友或公司客戶,簽Bill也可以,給陌生人就用Gates或者Bill Gates啦.
四、 寫(xiě)信提示
1.人家的名字千萬(wàn)不要錯(cuò).老一輩的看到名字錯(cuò)就干脆攆去垃圾桶. 同樣, 頭銜都不要錯(cuò). 頭銜或?qū)W位,任擇其一吧.以下是一樣的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt
2.多過(guò)一個(gè)男人,用Messrs,就是Misters的意思,不過(guò)不要跟名字,跟姓就行啦.例如: Messrs. Smith, Wyatt, and Fury 。女人呢? 用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齊呢? 弄清楚稱呼就行.例如: Dr. and Mrs. Harold Wright ；Mr. Harold Wright and Dr. Margaret Wright ；Mr. and Mrs. Harvey Adams-Quinn 。
3.有人有自己頭銜就要跟緊,例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜啊~有時(shí)大頭不知道對(duì)方頭銜,干脆用Ms.算了. Ms. Sarah Gray
4.地址要低日期至少兩行.處名時(shí),職銜短可以一行過(guò),長(zhǎng)就下一行吧.例如:
Ken Green, President ／Ken Green ／Vice President of International Operations
但這個(gè)就顯得有點(diǎn)。。。:
Ken Green ／Vice President of Unicom China
正確應(yīng)為:
Ken Green ／Vice President, Unicom China
5.老外的名字有時(shí)有Jr. 或 Sr.,之前的逗點(diǎn)是隨你喜歡的,以下都是正確,不要笑人:
Michael J. Smith, Jr. ／Michael J. Smith Sr.
6.外國(guó)國(guó)名盡量用大寫(xiě).是為尊重,也方便郵差叔叔.
7.地址上的數(shù)字直接用阿拉伯?dāng)?shù)字吧,除了One,例子:
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street
五、結(jié)尾部分
書(shū)信的結(jié)尾致意要留意,弄清大家的關(guān)系才選擇用詞,例子:
1. Very Formal非常正規(guī)的(例如給政府大老爺?shù)?
Respectfully yours, Yours respectfully,
2. Formal正規(guī)的(例如客戶公司之間啦)
Very truly yours, Yours very truly, Yours truly,
3. Less Formal不太正規(guī)的(例如客戶)
Sincerely yours, Yours sincerely, Sincerely, Cordially yours, Yours cordially, Cordially,
4. Informal非正規(guī)的(例如豬朋狗友,同事之類)
Regards, Warm regards, With kindest regards, With my best regards, My best, Give my best to Mary, Fondly, Thanks, See you next week!
有時(shí)在we, I, and you之間選擇是很煩的事-- 如果是公司代表聯(lián)絡(luò)生意之類,可以用: We will reimburse you for these legal expenses. Sinopec will reimburse you for these legal expenses. 如果單純說(shuō)你自己,可以用: I found the brochure very informative. 有時(shí)可以一起用啦...: We are pleased to offer you the position of sales director, and I am looking forward to our Tuesday morning meeting.
那么I和you呢?好煩好煩.一般來(lái)說(shuō),收信人的利益比較重要,名義上都要這樣想.給人尊重的語(yǔ)氣就一般不會(huì)錯(cuò)了. 多用you有時(shí)會(huì)有隔閡的感覺(jué).
You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. (好像欠你一樣)
I’m pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope you’ll agree to serve. (這就友善多了)
Your book was well written and comprehensive. (不用你來(lái)判斷我呀~~)
I thoroughly enjoyed your book and found an answer to every one of my questions about performance appraisals. (客氣一點(diǎn),人家受落)
總之,語(yǔ)氣和賓詞的運(yùn)用得當(dāng)能決定你的禮貌程度.
六、開(kāi)頭致意
用人家的名字總好過(guò)人家的頭銜稱呼. 如果沒(méi)有名字,或者是好正規(guī)信的信件,可以考慮這些:
Dear Committee Membe:r: Dear Meeting Planner: Dear Colleagues: To All Sales Reps: To Whom It May Concern: Dear Sir or Madam: Dear Madam or Sir: Dear Purchasing Agent:
如果是公司呢? Gentlemen or Ladies: Ladies or Gentlemen:
什么怪事都有,如果那公司是全男班或全女班呢? Dear Sirs: Dear Ladies: Dear Mesdames: Gentlemen: Ladies:
有時(shí)見(jiàn)到人家用冒號(hào)就說(shuō)人家錯(cuò),其實(shí)也未必啊,看: Dear Mr. Jones: (非常正規(guī)) Dear Joan:
Dear Jim, Jim, (非正規(guī))
七、簽名
用筆親自簽名會(huì)比較受落,免到過(guò)都不要電腦貼圖或蓋章啦....不要把Mr., Ms., Mrs., Dr.之類一起簽,人家會(huì)笑你的... 簽名也看信件的語(yǔ)氣.給朋友或公司客戶,簽Bill也可以,給陌生人就用Gates或者Bill Gates啦.